Virtual Assistant for Bookkeeping: Tasks, Pricing & What Businesses Should Know

Bookkeeping is essential—but time-consuming. Virtual assistants for bookkeeping help businesses maintain accurate financial records without hiring a full-time accountant.

What Is a Bookkeeping Virtual Assistant?

A bookkeeping VA handles day-to-day financial admin, not tax filing or financial advisory services.

Bookkeeping Tasks a Virtual Assistant Can Handle

• Expense categorization
• Invoice creation
• Bank reconciliations
• Accounts receivable follow-ups
• Data entry into QuickBooks or Xero

Tools Used by Bookkeeping VAs

• QuickBooks Online
• Xero
• Hubdoc
• Wave
• Excel / Google Sheets

Cost of a Bookkeeping Virtual Assistant

• Overseas bookkeeping VA: $7–$15/hour
• US-based bookkeeping VA: $30–$60/hour

Monthly estimate: $400–$2,000

Compliance & Accuracy Considerations

• Separation of duties
• Access control
• CPA review recommended
• Clear SOPs

Pros and Cons

Pros

• Lower cost
• Consistent record updates

Cons

• Requires oversight
• Not a replacement for a CPA

FAQs

Can a VA file taxes?
No—tax filing should be handled by licensed professionals.